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    Sample Certificates, Documents for Company Registration and On-going Compliance

    Sample Certificates

    Certificate of Incorporation - a document evidencing the legal existence of a company registered in Hong Kong and is issued by the Companies Registry
    Business Registration Certificate - a document evidencing that the company has commenced business and also serves as Profits Tax File Number. The document is issued by the Business Registration Office, a department of Inland Revenue Department

    Forms and Documents to be Filed for Registration of Company

    Memorandum and Articles of Association of a Hong Kong limited company - a document regulating the internal management of the company and is public document registered with the Companies Registry
    Form D1 - Notification of First Directors and Secretary - a document detailing the particulars of first directors and Company Secretary and is to be completed and submitted to the Companies Registry at the time of incorporation
    Letter of Appointment of First Directors - for the purpose of appointing the first directors and for internal records only
    Form D3 - Consent to Act as Director - evidencing the acceptance of appointment by the newly appointed director and is to be completed and submitted to the Companies Registry at the time of incorporation
    Form R1 - Notification of Situation of Registered Office - to be completed and filed with the Companies Registry whenever a company changes its Registered Office
    First Board Minutes (please contact Kaizen for a sample of this document)

    Forms for On-going Compliance Purpose

    Form D2A - Notification of Change of Secretary and Director - for the purpose of notifying the Companies Registry the changes of director and company secretary
    Form D2B - Notification of Change of Particulars of Secretary and Director - for the purpose of notifying the Companies Registry the changes of the particulars of director and company secretary
    Form D4 - Notification of Resignation of Secretary and Director - when a director or company resigns from the office of director or Office of Secretary, she/he could file this form with the Companies Registry to notify her/his resignation
    Form SC4 - Notification of Increase in Nominal Share Capital - when a company increase or decrease its registered capital, it is obligated by the Companies Ordinance to notify by filing this form with the Companies Registry on the change
    Form SC1 - Return of Allotments - to be completed and submitted to the Companies Registry for every allotment of shares
    Form AR1 - Annual Return - reflects the latest company structure of as the latest anniversary day and to be completed with detailed information and submitted to the Companies Registry within 42 days after the anniversary day
    Form AR3 - Annual Return - Certificate of No Change - for the purpose of certifying NO CHANGES during past year of a Private Company having a Share Capital and is to be filed with the Companies Registry within 42 days after the anniversary day
    Form DR1 - Application for Deregistration of a Defunct Private Company - document to be completed and filed with Companies Registry for the purpose of applying to have a private company deregistered
    Form R2 - Notification of Location of Registers - Every company incorporated in Hong Kong must notify the Registrar of Companies of the location of the various Registers, minute books or copies of Instruments creating charges and any change in that location within 14 days of the change. This form should be used for these notifications.
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